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Payroll Software Definition

Payroll software is used by companies to streamline and automate employee payment and tax filing. The software typically calculates wages, handles taxes and deductions, and delivers checks.

It allows companies to easily perform and track their payroll processes. Payroll solutions ensure employees are paid timely and accurately. These products help HR and accounting teams automate payroll processes to save time and ensure accurate bookkeeping. Payroll tools are often part of a larger compound core HR product or an HR management suite. They also integrate with a variety of other tools such as accounting, benefits administration, and time tracking software.

These products are point solutions (or modules within Core HR/HCM suites) for tracking and delivering employee compensation. Payroll management capabilities provide for calculation of employee pay and benefits, in addition to managing direct deposit, salary revisions and payroll tracking. Some products in this category facilitate in-house payroll, while others provide payroll and tax filing services themselves, or partner with third-party payroll vendors. As the trend towards open HR technology ecosystems continues, several vendors have chosen to make their payroll services optional, giving users the ability to use their payroll management technology integrated with a different vendor’s payroll services if they desire.

To qualify for inclusion in the Payroll category, a product must:
  • Calculate and pay employee salaries
  • Account for benefits and payroll taxes
  • Calculate and deduct payroll taxes
  • Print or deposit paychecks directly

The HR TechStack for Payroll Software

There are hundreds of software & cloud based apps for modern Payroll process, at WhoKnows we have handpicked 39 most popular, widely used & recognized vendors in the market.

Note: The list is not in any particular order, and the list is constantly updated, bookmark this page for your future reference & fresh data.

HR TechStack – Payroll Software


ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and labor management and analytics and benchmarking.

The fully integrated suite is built on a single database, which automates data synchronization across different components and helps users to minimize manual administrative tasks. The platform also integrates with other HR and business applications via the ADP Marketplace and APIs.



Ultimate Software’s UltiPro® cloud HR, payroll, and talent solution helps organizations improve the employee experience at all levels, beginning with personalized recruiting and onboarding that fosters long-term relationships and continuing with convenient, role-based access to pay, benefits, and development information. With UltiPro, HR can rapidly process payroll; leverage flexible time solutions; offer a modern approach to learning; facilitate productive performance, succession, and compensation management; and measure employee sentiment using advanced survey technology. Most importantly, UltiPro is supported by powerful business intelligence across all its solutions that helps organizations drive smarter, people-focused results.


Oracle PeopleSoft

Oracle’s PeopleSoft applications are designed to address the most complex business requirements. They provide comprehensive business and industry solutions, enabling organizations to increase productivity, accelerate business performance, and provide a lower cost of ownership.



You’ll get your payroll done faster, save up to 50% compared to traditional payroll providers and be able to focus on growing your business, thanks to SurePayroll’s easy, online payroll services.We’re built for small, U.S.-based businesses.

– Run your payroll online anytime, anywhere. Everything is online with no software downloads or installs.
– Finish running payroll in 2 minutes or less: just enter hours/salary, preview and approve. You’re done.
– Choose direct deposit or print checks yourself.
– Industry-leading security keeps your data safe, secure and available when you need it.



It offer 2 payroll options for you.

1) Basic Payroll starts at just $10 a month. In this option, you run payroll in a simple three-step process. You then file your own payroll taxes using data from our payroll tax liability reports within the software.
2) Our Full-Service Payroll starts at just $25 a month for 1 employee. In this option, you enter the hours and print paychecks or use our free direct deposit, we do the rest! It includes payroll deposits and filings for all federal, state and local taxes.

Patriot Software Offers
*FREE direct deposit.
*FREE payroll setup and support.
*FREE employee portal , where employees can access their pay stubs online.
*Pricing per employee, regardless of pay frequency.
*No-hassle cancellation. Cancel at any time for any reason.
*An A+ Rating from the Better Business Bureau.


QuickBooks Desktop Pro

QuickBooks helps you organize your business finances all in one place so you can complete your frequent tasks in fewer steps. Easily get set up, learn and use. No accounting knowledge is necessary and you can quickly import your data from a spreadsheet. Easily create invoices and manage expenses. And, QuickBooks ensures you’ll have reliable records for tax time. Have questions? Step-by-step tutorials show you how to create invoices, record expenses and more. Includes a 60 day money-back guarantee.


Ceridian Dayforce

At Ceridian, we create innovative technology that organizations around the world use to attract, develop, manage and pay their people. Our award-winning Dayforce solution enables our customers to operate in compliance, make better decisions, build great teams and engage their employees. Ceridian has solutions for organizations of all sizes.

Managing people in today’s working environment requires agility, accuracy and visibility. All human capital management processes need to work together to keep organizations running efficiently, and every gap between systems increases the chances of information being out of sync and inaccurate. Dayforce HCM is a single, cloud solution that spans human capital management domains with one employee record and one user experience throughout the application. Built on a single database, Dayforce HCM enables organizations to find and hire the right people, process pay, manage benefits enrollment, maintain HR records, and schedule staff while monitoring compliance throughout the employee lifecycle.



Big or small, all teams deserve the best. Justworks is leveling the playing field with its simple, all-in-one platform for payroll, benefits, compliance support, and HR tools. We handle the nitty gritty so you can focus on what matters: building your business and creating a great place to to work.


APS Payroll

APS brings innovation and scalability to modern human capital management. We believe that our clients, their employees, and our partners deserve the best, easy-to-use human capital management platform delivered with personalized service and support. We build our technologies from the ground up, focusing on usability, efficiency, and adoption. APS understands the challenges organizations of all sizes face, which is why we craft a full spectrum of cloud solutions that address all aspects of employee management. By maintaining a vision of unified systems that make human capital management nearly effortless, we support our clients in their growth and success.



Paycom offers the only full HR solution contained in one database. So, the technology you use to hire new employees is the same tech you use to pay your workforce, comply with regulations, train your people and much more. It is all there – all of your workforce data – in one system, and that is important.

We help businesses streamline their employment processes from recruiting to retirement and everything in between. Our Talent Acquisition, Time and Labor Management, Payroll, Talent Management and HR Management systems operate from a single database, eliminating redundant data entry and the integration of multiple systems.


EBS PaySuite

EBSHR is a simple yet robust solution for organizations that struggle with managing the complex needs of their HR department. The software is packed with features to help you improve efficiency and increase productivity in your business. It comes with comprehensive HR functionality allowing you to manage the entire lifecycle in one application.

EBSHire is designed to provide any size business a cost effective, affordable and simple way to manage the applicant tracking process from start to finish. We make it easy to manage your applicant tracking and talent acquisition activities and align them with the organizations strategic goals and talent management processes, so you can ensure everyone is aligned, engaged and accountable.



Wagepoint is simple, fast, and friendly online payroll software, built just for small businesses and startups. Available across all of North America, Wagepoint can handle direct deposits, Federal, State and Local tax reporting / CRA remittances, W-2s/1099s / T4’s for your hourly and salaried employees or contractors. It’s the perfect solution for companies looking to pay their employees and keep compliant with the government!


Workday Payroll

Workday Payroll allows you to group employees, manage payroll calculation rules, and pay employees according to their organizational, policy and reporting needs. Our payroll software is simple and configurable software-as-a-service (SaaS) solution that’s designed to accommodate global payroll requirements and the requirements of individual companies.


Kronos Workforce Ready

Kronos Workforce Ready® provides businesses a full suite of seamlessly integrated applications for recruiting, onboarding, time and attendance, scheduling, absence management, payroll, and more, that are easily accessed through an intuitive user interface. Our cloud-based solution is built for your budget and can grow with you as your business grows. And it’s all in one platform, with one employee record and one simple user interface. With Workforce Ready, you get enterprise-class power at a price you can afford.

Kronos® is a global provider of workforce management and human capital management cloud solutions. Kronos industry-specific workforce solutions are built purposefully for businesses, healthcare providers, educational institutions, and government agencies of all sizes. Tens of thousands of organizations — including half of the Fortune 1000® — and more than 40 million people in over 100 countries use Kronos every day.


Fuse Workforce Management

The Fuse Workforce Management platform unites time and attendance management, human resources management, and payroll into one system. This lets you spend less time trying to manage different systems, and more time empowering your employees to do great work.

Time & Attendance – Scheduling – Absence Management
HR & Payroll – Hiring & Recruiting – Labor Analytics – ACA – FMLA – FLSA



Gusto brings together payroll, health benefits, workers’ compensation insurance and automated tax processing, accessible from any web-enabled device. Take care of business with a friendly, easy-to-use, all-in-one interface, giving you time to do more meaningful work.

Gusto helps you minimize the busy work with bringing on new hires by allowing employees to e-sign, organize, and store all the necessary hiring documents.



eStratEx is an integrated payroll, HR and benefits technology and administrative services solution. We offer a “friction-free” employment services platform that is backed by specialists who act as HR innovators, proactive customer advocates and strategic business partners.


Intuit Payroll

Online Payroll Services from Intuit. Run payroll online in 2 minutes. Online Payroll Services from Intuit make it easy to run payroll anywhere, anytime. Print paychecks, payroll forms, error free taxes, live help and more.



Rise unifies HR, benefits and payroll into a simplified, personalized, all-in-one People Platform.

We’ve learned a lot by working with the leaders of more than 500 forward-thinking companies. It’s clear that the way we work is changing at an incredible pace, as more and more fast-growing companies embrace technology as a tool to empower people, leverage data, and replace outdated processes. Cue Rise. We’re changing the way companies perform HR functions and making it easy to build an incredible company culture.



Get your new hires off on the right foot with a great onboarding experience. With Namely’s Onboarding Software, you can engage your new employees from the get-go, import all of their documentation, and welcome them on your company feed.



At Sentric, we make software that strengthens the interactions between companies and their people, and we do it best for companies with less than 1000 employees.

SentricWorkforce will help you centralize your most important processes and data across HR, payroll, attendance, talent and benefits. We’ll save you time, printing costs, storage space, and best of all: your sanity. Find a package that meets your needs, or use our API to integrate your favorite applications. Or both.



Powerful payroll software that fits the needs of accountants and small to medium-size businesses.



Bamboo Payroll turns payroll from a process into the easy, rewarding, insightful experience it should be for everyone. Our Payroll solution includes easy-to-read pay stubs, with full-color graphs and plain language to detail taxes, deductions, and take-home pay. Employees can make deduction and direct deposit changes inside BambooHR and view their paystubs from their iOS mobile device. We make payroll a positive experience, leaving you more time to focus on people rather than paystubs.


Paychex Flex

Paychex Flex reduces the complexity and risk of running your own payroll, while ensuring greater accuracy with up-to-date tax rates and regulatory information.


Payroll Mate

Payroll Mate is comprehensive payroll software that fits the needs of accountants and small to medium size businesses. Payroll Mate automatically calculates net pay, federal tax withholding, Social Security tax, Medicare tax, and calculates user defined state and local taxes. Payroll Mate also supports different types of pay periods, prints payroll checks, prepares forms 941, 944, 943, 940, W2 and W3. This payroll software also supports user-defined Income, Tax, and Deduction categories.


Paylocity Payroll

Simplify everyday tasks with online payroll software built with you in mind.

Go beyond everyday payroll functions with our intuitive, user-friendly payroll solution, Web Pay. From custom reports to proactive features like the pre-process register to evaluating compliance with The Affordable Care Act (ACA), the accuracy and time saved is astronomical. Bottom line: Web Pay improves your work life.


Payroll by Wave

Affordable payroll designed for small business. Backed by our 100% accuracy guarantee, you can be confident in CRA tax remittances, issuing pay stubs, ROEs and T4s. Wave makes it easy to save time and get back your work day. Feel good when you calculate, run and pay your employees on time, the right way!


CheckMark Payroll

Save time and money with CheckMark Payroll for only $359. An easy-to-use payroll solution for small businesses, accountants and payroll services, you can run payrolls for unlimited companies and unlimited employees. Run it as a stand-alone program, or post to most popular accounting systems, including Checkmark MultiLedger. Federal and state tax tables and printable IRS forms are included, and there are no monthly fees. Your satisfaction is guaranteed. Installs on Windows or Mac.


Ascentis Software

Ascentis Payroll is an online payroll system that allows clients to process payroll in real-time, with live processing and auditing. Ascentis Payroll syncs with Ascentis HR and Time and offers a wide range of built-in reports.


Sage Payroll Software

For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed through any web browser or mobile device. Employees can be paid through direct deposit, paycards, or company-generated checks. Twenty-six reports come standard in the system.

Sage Payroll Full Service is recommended to companies with more than 10 employees, and offers a full service and feature set including a report-writer tool, GL export capability, delivered checks, and support from a named dedicated payroll expert.

Both Sage Payroll Full Service and Sage Payroll Essentials can integrate with systems such as Sage 50, Sage 100, and Quickbooks. They can also be combined with time and attendance solutions to track PTO, overtime, and tardiness.


Vibe HCM

Vibe HCM is a human resources platform that combines core HR, payroll and benefits, onboarding, communications, talent management, analytics and real-time AskHR functionality. Vibe HCM has been deployed for midsize to large companies across a variety of industries.


SAP SuccessFactors

Core HR, payroll, applicant tracking, on-boarding, learning management, performance review, goal management, and compensation management are all available in the SAP SuccessFactors suite.



Pay your employees directly, or sign up for Full Service Payroll. Keep track of vacation and sick time, 401K, and health care deductions.

AccountEdge Pro is a complete small business accounting and management solution for a Mac or Windows office, with everything users need to make sales and purchases, run payroll, track and build inventory, bill for time, and manage contacts.


Employers can monitor employee attendance and manage the payroll process from any location, whether that be behind the office door or from a business meeting across the country. These benefits result in significant time savings, greater data accuracy and, most importantly, reduced payroll size.


Payment Evolution

Online, secure, cost-effective payroll and payment services

PaymentEvolution Payroll provides the simplest and most cost-effective way to get payroll done for your small business. Fully online and accessible from any modern web browser, the service is always up to date and gives you accurate payroll calculations. Your employees receive fully electronic pay records and paystubs. Full history and reporting is included at no cost.


BenefitMall – PayFocus

PayFocus by BenefitMail is an online payroll and human resources solution built to help simplify the way small businesses manage their employees’ basic HR needs. PayFocus is a feature-rich, intuitive platform with a streamlined interface for managing payroll and running reports. It provides a self-service portal for employees, and helps organizations with employee onboarding, time clock management, and accurate, compliant tax processing.


Paycor Payroll

Paycor has spent years perfecting the payroll process. The platform is designed to be exceedingly usable, while also being robust and feature-filled — enabling you to handle the complexities that come with managing a staff.


Square Payroll

Square Payroll is an integrated online payroll processing solution that helps SMBs and enterprises manage the paychecks of both salaried and hourly wage employees. The software offers various features including integrated timecards, tax calculators and new-hire reporting.



Simplify your payroll. Stay up to date on earnings, deductions, and taxes without lifting a finger. The Zenefits system pushes any changes to HR, benefits, hours, and time-off straight into payroll – zero clicks, zero spreadsheets.


So there it is…the comprehensive list of some of the most popular Payroll Software Vendors in the market today. How many of you are already using one of these platforms for your business? What was your experience with it? Or do you have any tool or platform that we missed & you want us to include here?

Feel free to share your feedback here, we would love to hear from you…!

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