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HR Onboarding Software Definition

New employee onboarding is the process of getting new hires adjusted to the social and performance aspects of their new jobs quickly and smoothly. It is the process through which new hires learn the attitudes, knowledge, skills, and behaviors required to function effectively within an organization.

Why Your Organization Needs a Solid Onboarding Software

Onboarding is one of the most common HR practice across companies of all sizes & types. Here are some numbers that show how important it is to have a smooth & effective onboarding process and thus access to a solid tool or software for the same

  • For the working population as a whole, a total of 25% undergoes career transitions each year.
  • In Fortune 500 companies, it has been estimated that 500,000 new managers transition into new roles or companies each year.
  • Managers begin new jobs every 2 to 4 years on average. Yet, it is also estimated that 50% of all senior outside hires fail within 18 months on the job.
  • Common wisdom and research indicate that new employees get about 90 days to prove themselves in a new job. For hourly workers, turnover is a major problem in the first 120 days where approximately 50% leave their new jobs.
  • One of the important ways that HR can impact the workforce and effectiveness of organizations is through the strategic use of the process termed onboarding.
To qualify for inclusion in the Onboarding category, a product must:
  • Allow for communication between employer and employee before the first day of work
  • Track the progress of forms and paperwork needed by HR
  • Offer task tracking for new-hire activities such as training or new-hire events.

The HR TechStack for Onboarding Software

There are hundreds of software & cloud based apps for modern Onboarding process, at WhoKnows we have handpicked 55 most popular, widely used & recognized vendors in the market.

Note: The list is not in any particular order, and the list is constantly updated, bookmark this page for your future reference & fresh data.

HR TechStack – Onboarding Software


Ultimate Software’s UltiPro® cloud HR, payroll, and talent solution helps organizations improve the employee experience at all levels, beginning with personalized recruiting and onboarding that fosters long-term relationships and continuing with convenient, role-based access to pay, benefits, and development information. With UltiPro, HR can rapidly process payroll; leverage flexible time solutions; offer a modern approach to learning; facilitate productive performance, succession, and compensation management; and measure employee sentiment using advanced survey technology. Most importantly, UltiPro is supported by powerful business intelligence across all its solutions that helps organizations drive smarter, people-focused results.


Ceridian Dayforce

Managing people in today’s working environment requires agility, accuracy and visibility. All human capital management processes need to work together to keep organizations running efficiently, and every gap between systems increases the chances of information being out of sync and inaccurate. Dayforce HCM is a single, cloud solution that spans human capital management domains with one employee record and one user experience throughout the application. Built on a single database, Dayforce HCM enables organizations to find and hire the right people, process pay, manage benefits enrollment, maintain HR records, and schedule staff while monitoring compliance throughout the employee lifecycle.



For more than a decade, ClearCompany has helped companies identify, hire and retain thousands of A Players from among millions of applicants. In short, we help our clients reach the next level of total talent management. How? With one organic, unified platform designed and built from the ground up for better hiring experiences, seamless onboarding, company-wide goal alignment and performance management, all driven by best practices.



Workday’s enterprise Software-as-a-Service (SaaS) products are cost-effective alternative to ERP software systems for human resource management. Watch our product previews and learn how Workday on-demand business intelligence applications can help organize, evaluate and maximize your profits today!


Compas ATS

For Staffing and Human Resource professionals who know that hiring great talent is a vital part of the organizations success, COMPAS is a recruiting platform that uses predictive analytics to improve recruiting performance. Unlike old recruiting platforms COMPAS has transformed the conventional Applicant Tracking & Customer Relationship software to automate tasks and provide talent recommendations.



BambooHR is the No. 1 Software-as-a-Service (SaaS) company providing online HR Software for small and medium businesses that have outgrown spreadsheets. BambooHR’s cloud-based system is an intuitive, affordable way for growing companies to track and manage essential employee information in a personalized Human Resources Information System (HRIS). Now HR managers have more time for meaningful work, executives get accurate, timely reports and employees can self-service their time off, using a convenient mobile app. BambooHR’s clients include innovators like Fitbit, Fab, FreshBooks, Klout, and Squarespace, among hundreds of others in 70 countries worldwide.


APS Core

APS is a national workforce management and cloud-based HR solution provider committed to delivering value through flexible cloud technology and individualized support. Our cloud-based HR solution provides online payroll services, core HR, time & attendance, self-service, ACA reporting and compliance tools, and mobile in a single platform which can adapt to meet changing customer needs.



Paycom offers the only full HR solution contained in one database. So, the technology you use to hire new employees is the same tech you use to pay your workforce, comply with regulations, train your people and much more. It is all there – all of your workforce data – in one system, and that is important.

We help businesses streamline their employment processes from recruiting to retirement and everything in between. Our Talent Acquisition, Time and Labor Management, Payroll, Talent Management and HR Management systems operate from a single database, eliminating redundant data entry and the integration of multiple systems.



SilkRoad, the world’s leader in Talent Activation, goes beyond traditional talent management technology to deliver personalized experiences that activate people throughout their employment journeys—from candidates through new hires to productive workers and the transitions that follow. SilkRoad Talent Activation helps our customers win the war on retention by engaging people with continuous onboarding, which keeps them connected to business goals so they stay on board longer. SilkRoad has helped thousands of companies around the world make the ground-breaking leap from Talent Management to Talent Activation. Proven customer success makes SilkRoad the right choice for companies with the most demanding talent requirements.


Oracle Taleo

Recruitment management software that provides you with the talent intelligence you need. Learn more about Taleo’s talent management solutions.


Cornerstone OnDemand

Cornerstone OnDemand is a leader in cloud-based applications for talent management. The company’s solutions help organizations recruit, train, manage and engage their employees, empowering their people and increasing workforce productivity.


Paylocity Reviews

Paylocity develops industry-leading, cloud-based payroll and human capital management software solutions for organizations across the United States. Our comprehensive and easy-to-use solutions enable our clients to manage their workforces more effectively. Paylocity’s intuitive, highly configurable solution unifies payroll and HCM applications, such as time and labor tracking, benefits, and talent management. Our solutions help drive strategic human capital decision-making and improve engagement by enhancing the human resource, payroll and finance capabilities of our clients.



Avature is a highly flexible enterprise SaaS platform for Global Talent Acquisition and Talent Management, and the leading global provider of CRM for recruiting. Founded by Dimitri Boylan, co-founder and former CEO of, Avature brings commercial internet technology and innovation to recruiting, onboarding, internal mobility and performance challenges.

Avature’s vision is to support strategic HR initiatives by introducing a consumer web quality platform that can be customized quickly and easily by their customers – allowing them to design and implement innovative programs to compete for and retain talented people. Their technology focuses on engagement and is designed to enable end-to-end service delivery to stakeholders and to contribute to the digital transformation of the enterprise.


Halogen TalentSpace

Halogen Software offers an organically built cloud-based talent management suite — Halogen TalentSpace™ — that reinforces and drives higher employee performance across all talent programs — whether that’s performance management, learning and development, succession and leadership, compensation or recruiting.

The suite of applications are designed from the ground up to work together to drive performance, offering a consistent and user-friendly interface for every user. Halogen offers industry-specific solutions to address the unique requirements and challenges of companies in healthcare, professional services, manufacturing, the public sector and more.



Jobvite is leading the industry with the most comprehensive and analytics-driven recruiting platform built for emerging and enterprise companies who are on a mission to hire top talent easily, efficiently, and effectively. With a rich history of innovation, we help customers stay one step ahead by accelerating the entire recruiting process–from sourcing to onboarding. We were recently named a leader in the Forrester Wave on Talent Acquisition and have thousands of customers including LinkedIn, Twitter, Schneider Electric, and Gamesys.


EBS PaySuite

EBSHR is a simple yet robust solution for organizations that struggle with managing the complex needs of their HR department. The software is packed with features to help you improve efficiency and increase productivity in your business. It comes with comprehensive HR functionality allowing you to manage the entire lifecycle in one application.

EBSHire is designed to provide any size business a cost effective, affordable and simple way to manage the applicant tracking process from start to finish. We make it easy to manage your applicant tracking and talent acquisition activities and align them with the organizations strategic goals and talent management processes, so you can ensure everyone is aligned, engaged and accountable.



Greenhouse Software is a Recruiting Optimization Platform that helps companies source, interview, hire, and onboard the best talent. From sourcing candidates to custom interview kits, Greenhouse helps you find the best talent, conduct focused interviews, and gather relevant feedback quickly to make the right hiring decisions, faster. More than just an applicant tracking system, Greenhouse lets you integrate with your other tools and run your entire hiring process, end-to-end, from a single application. Current customers include companies like Airbnb, Pinterest, Riot Games and more.


Sage People

Sage People, formerly Fairsail, enables mid-size, multinational companies to manage workforces through its global, cloud HR and people system, transforming how organizations acquire, engage, manage and develop their employees. Implemented quickly and simple to use, the award-winning system increases workforce visibility, HR productivity and provides better experiences across the entire workforce. Customers include Aveva, Armstrong, Klarna, Mitsubishi UFG, Paddy Power Betfair, Quest Software, Redflex, Siteminder, Skyscanner, SolarWinds, Trainline, and Trustpilot.



Using the algorithm-backed SmartRank™ survey and interview scorecards, Hireology gives hiring managers the tools to make the best hiring decisions every time. Hireology’s fully-customizable, automated career widget seamlessly integrates into their career page and updates automatically.

Through the use of interview scorecards, hiring managers can be confident in each and every hiring decision.

From background verifications and reference checks to skills tests and personality assessments, Hireology’s full suite of verification tools help to further ensure the top candidate is the best person for the job.


IBM Kenexa

Kenexa provides business solutions for human resources. We help global organizations multiply business success by identifying the best individuals for every job and fostering optimal work environments for every organization.


Paycor Perform

HRIS that simplifies processes, reduces redundancy and gives you fast access to accurate records instantly


Paychex Flex

Paychex Flex is an all-in-one HR solution that you can build on as your business grows or changes. Use it to run payroll and integrate your HR administration, retirement, and insurance management with service the way you want it and our expert knowledge of the regulations that could affect your business.


SAP SuccessFactors

SuccessFactors helps organizations align strategy with objectives & manage people performance to ensure execution & results. Execution is the difference.


CareerPlug ATS

CareerPlug provides talent management software that gives business owners, HR leaders and hiring managers the tools they need to Make Hiring Easier.

CareerPlug’s Candidate Sourcing tools enable leaders to build a Talent Magnet through attractive Careers Pages that highlight job opportunities with automatic job publishing on top job boards and simplified job applications that are automatically mobile optimized.


Process Street

Process Street is the easiest way to manage your teams workflows and recurring processes. Our simple business process management software (BPM) lets you quickly create workflows, checklists and standard operating procedures (SOPs). Track workflows and processes, collaborate with your team. Control permissions, use forms, schedule processes and integrate with over 400+ other apps.


Kin HR

Kin is the smart way to manage HR for your small business. Your company isn’t a pile of papers in a cabinet. It’s a dynamic mix of people, projects, and business. Kin HR software manages onboarding, employee data and files, time off, employee reviews and objectives and more in a web-based exchange that your entire team will enjoy using. That means less paper, less wasted time, and happier people. Theres nothing to install, and you can start using Kin immediately today.


Vibe HCM

Unlike traditional HR technology, cfactor’s Vibe HCM is easy-to-use and highly personalized. It delivers much more than transactions. It is about you. Your Employees. Your Culture. Your Unique Vibe. Your employees will love Vibe’s intuitive web-familiar design and its engaging social communications capabilities. End-to-end process automation, askHR chat and embedded social capabilities are redefining expectations for HR technology.



BirdDogHR provides easy-to-use onboarding software solution developed to automate the paperwork associated with new hires and accelerate their time to proficiency. As a leader in delivering easy-to-use talent management software and services, BirdDogHR Onboarding is a proven cloud-based solution that saves time and money, mitigates documentation risk and increases employee engagement. BirdDogHR clients span all industries with an emphasis on construction, engineering and supply.


Ascentis Software

Ascentis offers a web-based human capital management (HCM) suite designed to find, hire and onboard suitable candidates. Built-in features include career portals, social sharing, candidate data analysis, onboarding and more.

With Ascentis HR, human resources (HR) professionals can gain insights into trends with deep analytics within employee metrics. Ascentis’ mobile experience for HR managers and employees offers access to data, from anywhere at anytime.



Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.

Kronos Workforce Ready is a single cloud-based solution that incorporates recruiting, onboarding, performance management, compensation planning, time and attendance, scheduling, absence management, payroll and more.



iCIMS offers a platform of cloud-based talent acquisition solutions. iCIMS provides tools for recruiters and hiring managers throughout the process, from recruiting talent to onboarding new hires.

iCIMS Recruit gives users access to their entire hiring pipeline in a single dashboard.  Each dashboard can be customized and configured to the user’s liking, allowing them to monitor job openings, application statuses and recruitment data.



ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and labor management and analytics and benchmarking.

The fully integrated suite is built on a single database, which automates data synchronization across different components and helps users to minimize manual administrative tasks. The platform also integrates with other HR and business applications via the ADP Marketplace and APIs.



Get your new hires off on the right foot with a great onboarding experience. With Namely’s Onboarding Software, you can engage your new employees from the get-go, import all of their documentation, and welcome them on your company feed.



ApplicantStack, is a web-based applicant tracking and onboarding solution specifically designed to suit the needs of small and mid-sized organizations.

Applicant Stack offers tools to help companies generate online employment applications, create and post new open positions, share positions on social media, and build screening questionnaires to accompany online applications. As a part of the onboarding module, users can manage new hire paperwork, communications, tasks, and employee information in a single place.



PerformYard is a cloud-based feedback and corporate performance management solution that allows users to set goals and track performance. The solution also helps in other human resources (HR) processes such as onboarding and organizational charts.



myStaffingPro is a web-based Applicant Tracking System (ATS) that offers applicant tracking, candidate recruiting, and on boarding in a scalable, and configurable solution. The application is SaaS based and makes it accessible from any device. It offers integration capabilities into background checking, HRIS, learning and performance management.



CareerPlug provides recruiting and HR software solution that includes applicant tracking and paperless onboarding. With the tools to attract and evaluate candidates, hiring managers are able to make their process more consistent to ultimately make better hiring decisions.



Zenefits is a cloud-based human resources information system (HRIS) that features user dashboards, core human resources, benefits administration, onboarding and employee scheduling.

When new employees are hired, HR professionals using Zenefits only need to complete five online fields to begin the onboarding process. Employees sign all agreements online, and Zenefits can automatically process their information. When employees leave, HR can remove them from payroll and benefits and initiate COBRA setup with a single process. Zenefit also offers an employee self-service portal.



EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare and hospitality.

Functions of EPAY HCM include applicant tracking, onboarding, benefits administration, workforce management, time tracking and payroll. Alongside core HR functionality, you can track benefits, schedule employees, track time and attendance and process payroll. The system helps recruit talent and automates the hiring and onboarding process, eliminating manual data entry.



Peoplestreme provides a fully integrated Human Capital Management software suite.

Their platform is made up of more than 22 separate software modules, including Performance Management, Learning & Development, eRecruitment, OnBoarding, Employee Surveys (Engagement, Attachment, Exit), Talent Management, Remuneration, Employee Self Service, Workforce Analytics, and more…



PeopleGuru™ HCM is an enterprise-level web-based solution designed to manage the core HR needs of mid-sized companies in several different industries.

Within PeopleGuru, users gain access to several different applications including core HR, benefits management, payroll, compensation management, onboarding, recruiting and performance management. The program is also equipped with over 400 template reports and allows users to manage data and predict future outcomes.



Deltek offers a unified SaaS-based talent management solution which helps businesses to hire, develop and retain talented resource. The solution offers complete visibility into the hiring process and helps recruiters fill open positions quickly.

The solution offers complete employee lifecycle management including talent acquisition and onboarding, performance and compensation management, learning and training management, as well as talent development and succession planning. Deltek Talent Management is available as a modular system, which means that companies can choose exactly what they need. Each solution is available as best-of-breed, or standalone, but can also be combined with other modules.



iRecruit offers organizations of all sizes a way to optimize applicant tracking and electronic onboarding. This mobile-friendly solution is easy to configure and use, giving HR departments, recruiters and hiring managers the ability to post and track positions themselves, without the need to involve IT.

iRecruit centralizes recruiting and onboarding, working within the company’s website to create a branded career portal so candidates can search, select and apply for positions. iRecruit adds additional value by integrating Work Opportunity Tax Credit.


Infor CloudSuite

Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, onboarding, goal development, performance tracking, compensation and learning management.

Cloud-based deployment provides users with remote access, and the platform is designed to work on mobile and desktop devices. Users can purchase additional applications such as payroll and workforce management as necessary.



Whatfix is a smarter way for a business to Ease Onboarding, Improve Support and Reduce Training effort for its users by using Whatfix Interactive Guides



Gusto brings together payroll, health benefits, workers’ compensation insurance and automated tax processing, accessible from any web-enabled device. Take care of business with a friendly, easy-to-use, all-in-one interface, giving you time to do more meaningful work.

Gusto helps you minimize the busy work with bringing on new hires by allowing employees to e-sign, organize, and store all the necessary hiring documents.



Lessonly is modern learning software used by over 350 teams to translate important work knowledge into Lessons that accelerate productivity. More than 500,000 learners at companies like Birchbox and Trunk Club trust Lessonly to do better work.



WorkBright is an HR solution that provides onboarding assistance for the processing and induction of new employees. Principally, the web-based software promises to reduce the typical administrative efforts and the associated cost of onboarding by automating the process and eliminating paperwork. Hiring businesses can effectively add new staff into WorkBright and have the service send out enrollment emails, prompting portal access from home. The dashboard-based online UI walks employees through a digital paper chain across any Internet-enabled device, leveraging native mobile capabilities. Capture accurate e-signatures for important forms using fingertip touch writing, use a phone camera to upload document or license scans and issue automated alerts to encourage submission.


Built for Teams

Built for Teams is a human resource information system (HRIS) that offers SMBs a centralized platform from which to track employee data and manage recruiting and onboarding processes. Featuring a dynamic organization chart, paid time off (PTO) tracking and applicant tracking technology, Built for Teams aims to deliver a user-friendly Human Resource management and succession planning solution.



WorkRamp is a web-based onboarding, training and certification management platform for small, mid-size and large enterprises in a wide range of industry segments including financial services, IT operations, healthcare and consulting. The software helps managers effectively coach and track the performance of team members.

WorkRamp’s onboarding module allows HR professionals to create role-based onboarding plans for their new employees and offers pre-built templates that can be customized to match specific requirements. The solution helps provide new-joiners a feel of the real job environment and encourages them to participate in shadowing and pitch exercises. WorkRamp also provides quizzes to help employees test their knowledge of various job functions.



HROnboard automates the job offer and onboarding process.

Job offers are created and managed in the cloud using a contract creator tool. Employee information can be compiled together from multiple PDFs and documents into a single resource for new hires to download. The progress of new hires is tracked online, leaving an audit trail to log the new hire’s actions. Workflows can be configured so that stages of the offer can occur before or after the acceptance of an offer.

HROnboard integrates into several payroll and recruitment systems. These integration remove the need for redundant data entry and converts a candidate into a new hire on the payroll system automatically.



321Forms is a cloud-based human resources (HR) solution for employee onboarding and open enrollment, which includes tools for form conversion, electronic signature capture, onboarding automation, form translation, reporting, and more. The system is designed for small and midsize companies including restaurants, franchises, retail, professional employer organizations (PEOs), staffing & recruiting companies, and businesses that hire seasonal workers.



ChiefOnboarding is a cloud-based employee onboarding solution designed primarily to meet the resource hiring and employee onboarding needs of growing startups and small businesses. The application – which can be accessed from any device with an internet connection – helps business managers to plan and organize onboarding sessions for new recruits, to help them become acquainted with the work culture, their job roles, reporting structure and other details.


EMP Trust HR

EMP Trust HR is a suite of legally compliant employee onboarding and workforce management solutions. Leveraging a full range of features spanning the complete hiring process, companies can initially deploy engagement portals via the software’s onboarding wizard. Give new hires access to a rich online welcome pack detailing culture, practice, corporate policy, training and more – all customizable to location, department and job role.



Teamfluent’s learning management system for the training and development of employees, is a cloud-based solution for businesses hoping to underpin a culture of learning. By centralizing the principle of collaborative knowledge sharing among colleagues and peers, Teamfluent securely enables HR managers to implement programs of course-based personal development for maximizing broader corporate performance. The system facilitates the creation, distribution and tracking of training courses, while using goal-based gamification techniques to motivate and engage participants. Employees can login and access individualized dashboard-based portals to follow their own targeted programs, especially useful for onboarding new hires.


So there it is…the comprehensive list of some of the most popular HR Onboarding Software Vendors in the market today. How many of you are already using one of these platforms for your business? What was your experience with it? Or do you have any tool or platform that we missed & you want us to include here?

Feel free to share your feedback here, we would love to hear from you…!



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